An administrative officer is directly responsible to the Chief Executive Officer. Overall, the office administrator is tasked with keeping the office running smoothly by fulfilling a series of duties without which the office would be in turmoil. The general duties and responsibilities of each administrator will include: Responsibilities and Duties: To plan, organize, and administer the activities of his/her department, office, or division efficiently. As such, the CAO is often known as the Chief Operating Officer (COO). The administrative officer is responsible for the majority of administrative duties in the company. Europe & Rest of World: +44 203 826 8149 Get clear explanations of the most common HR terms. "As an office manager, I was responsible for many administrative tasks, including organizing company files, submitting reports and helping company employees with various needs." Employees in this class will manage, co-ordinate, and supervise a group of subordinates that provide the administrative support functions to an organization. Banish the blank page for good with our 1000+ HR templates. Report to the CEO Struggling with a task or project? Ask questions, find answers, get tips, and dig deeper into our product. Completely free trial, no credit card required. The CAO to it that these departments perform well and contribute to the company’s bottom line. Supports managers and employees through a variety of tasks related to organization and communication. Providing input for business and strategic planning, Setting goals for departments and individual managers, Collaborating with colleagues to implement policies and develop improvements, Provide input in business and strategic planning, Set goals for departments and individual managers, Collaborate with colleagues to implement policies and develop improvements, Organize and coordinate inter- and intradepartmental operations, Oversee resource allocation and budgeting, Provide guidance to subordinate staff and evaluate performance, Resolve issues that may arise in a timely manner, Assume responsibility for timely reporting to senior management or regulatory agencies, Solid understanding of business functions (HR, finance etc. ADMINISTRATION OFFICER JOB DESCRIPTION June 2011 Other Duties The duties and responsibilities in this job description are not exhaustive The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Coordinate development of presentation/marketing materials, offering documents and legal documents for all … fundraising) as assigned. Corporate titles or business titles are given to company and organization officials to show what duties and responsibilities they have in the organization.. Chief Administrative Officer (CAO) - A top-tier executive who supervises the daily operations of a business and is ultimately responsible for its performance. Sign up for jargon-free hiring resources. Administrative Officer responsibilities and duties. The administrative officer is responsible for overseeing the budgeting, personnel and record keeping of the office that the officer oversees. In the broadest sense, an administrative officer – also called an administrative services manager or business manager or officer – is the person in charge of overseeing all of the services necessary to keep the business running. Coordinating inter-departmental activities and delegating responsibilities to subordinates. Director of Administration Job Description, Director of Administration Interview Questions, Chief Administrative Officer Interview Questions. From Wikipedia, the free encyclopedia A chief administrative officer (CAO) is a top-tier executive who supervises the daily operations of an organization and is ultimately responsible for its performance. Chief Administrative Officer responsibilities include: Providing input for business and strategic planning. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the employee reports to. Setting goals for departments and individual managers. For instance, the chief administrative officer job description will involve more duties than the administrative assistant job description, although the former could assign their least urgent and important tasks to the latter. Chief Administrative Officer The chief administrative officer is responsible for ensuring effective procedures are in place to measure, report on, and … Analyzing audit reports and formulating improvements to departmental workings. The global spread of the Internet also means that a … A chief administrative officer is a top-tier executive who most often reports to the chief executive officer (CEO). Plan, implement and manage company's strategy and planning. Corporations and businesses have learned since September 11, 2001, that robust security practices are particularly important for their well-being. We are looking for an experienced Chief Administrative Officer (CAO) to manage daily administrative operations. Managing and supervising the day-to-day operations of various departments, such as finance, sales, HR, and marketing. A working knowledge of government regulations for businesses. Top executives devise strategies and formulate policies to ensure that the goals and objectives of their organization are met. Post now on job boards. Chief Administrative Officer Responsibilities: Working in a team with top-level executives to devise strategies and policies to meet company goals. Chief Administrative Officer duties and responsibilities. They create goals, policies and procedures as well as manage the finances of the organization. Roles & Responsibilities of a Chief Security Officer. Remote work, technology, and engagement are hot topics in the New World of Work. Determine KPIs for each of the departments' managers. Expect multiple demands on your time and earnings lower than senior executives typically receive in the private sector. Read the minds of our team of HR writers. Working in a team with top-level executives to devise strategies and policies to meet company goals. Main duties include managing office stock, preparing regular reports (e.g. Don’t let jargon stand between you and your to-do list. Americas: +1 857 990 9675 An Administrative Officer provides day-to-day administrative support to a company or organization. Remote work, technology, and engagement are hot topics in the New World of Work. Compiling performance reports and reporting to the CEO and board of directors. To be a successful CAO, you should be driven to succeed, able to handle stress, and have excellent communication and interpersonal skills. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. A police administrator acting in the role of a police chief assesses officers to determine the overall performances of their particular roles. Ensuring all IRS laws, government regulations, and SEC rules are met. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Being a chief administrator requires many people skills, including the ability to lead and to suggest or interpret public policy. The specific duties and responsibilities of administrative positions are assigned by the president in accordance with law and college policy. Corporate officers and managers operate at the pleasure of a board of directors, but city administrators must not only answer to the city council or town board that hired them, but also to citizens of the municipality they serve. You should be familiar with the workings of different departments, and knowledgable about IRS laws, SEC rules, and government regulations. With these other individuals, the administrative officer will direct the operations of the company by selecting operating industries, creating new product divisions or mixes, creating marketing campaigns and taking corrective action to … The Chief Administrative Officer (CAO) is resonsible for managing the day-to-day operations of a company and is in charge of specific departments (such as finance, HR, and sales), reporting directly to the CEO and board of directors. Add a few personal touches and you’re good to go. This person will manage employee records, organize files, answer calls, and provide support for the entire company. job boards today. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Functions of administrative officer. This Chief Administrative Officer job description template is optimized for posting on online job boards or careers pages and easy to customize for your company. They handle the day-to-day administration and operation of a business. ADMINISTRATIVE OFFICER 1 Class Definition This is the first level of the Administrative Officer series where the primary function is office and/or administrative management. Responsibilities for Administrative Officer Organizing and managing schedules and calendars for staff, managers, and senior-level officers Receiving and processing communication channels, including email, phone, and physical mail Assisting human resources department with payroll and personnel databases If you know how to keep things in order and add a strategic vision to everyday activities, we want to meet you. Connect with our team of Workable experts and other industry professionals. With the proper training, experience, and skills, an individual can fill this role in a variety of organizations, such as a for-profit business, non-profit organization, government entity, or school. Solid work experience in a managerial position. The responsibilities and duties section is the most important part of the job description. A Chief Administrative Officer often handles the finance, sales, human resources and marketing aspects of the business. They are especially active with planning, as they must predict short- and long-term cash requirements and then create budgets in coordination with department leaders and other executives. As a chief administrative officer (CAO), you would be part of a team of top-level executives in charge of running a business or organization. Good interpersonal and decision-making skills. What is your preferred software for creating dynamic reports? Start a free Workable trial and post your ad on the most popular job boards today. Read our in-depth report. What Is a Chief Administrative Officer? Managing budgets, hiring and contracting, and business negotiations. Start a free Workable trial and post your ad on the most popular What Are the Duties of a City Administrator?. Excellent written and verbal communication skills. In addition, the administrative officer overseer facility management and procurement. If an officer wants to one day become a chief, the officer should consider a master of public administration or master of business administration to round out his or her education in a way that aligns with the leadership and management duties of a police chief position. The chief administrative officer is responsible for informing the chief executive officer and chief financial offers about the goings on within the company. A chief administrative officer (CAO)--also known as chief operating officer (COO), top administrative executive or vice president of administration--provides the overall direction to an organization through planning, policy-making and coordinating a variety of activities. The duties of an administrative officer include, first of all, the management of the company's administrative department. Salary ranges can vary widely depending on many important factors, including education, certifications, additional skills, the number of years you have spent in your profession. It means that a there’s no precise administrative officer job description in Nigeria. The administrative officer makes sure that all personnel comply to new company policies. As an administrative officer, the ideal candidate will be highly organized and able to handle financial records and expenses. A major responsibility of chief administrative officers is managing organizational finances, from resource allocation to cost management. The goal is to ensure the smooth running of business according to established policies and vision. Police chiefs are responsible for administrative roles such as developing budgets. Necessary Experience . If you’re also highly efficient and a natural leader, then you’re our ideal candidate. Post a Chief Administrative Officer job to 100 job boards with one submission. What Duties Might I Have as a Chief Administrative Officer? Whenever the attention of other high-level executives is requested, the administrative officer determines which information requires executive attention the most. Here are the duties and responsibilities that a Chief Administrative Officer is likely to perform in their role. Managing and supervising the day-to-day operations of various departments, such as finance, sales, HR, and marketing. The CAO works with top-level executives to devise strategies and policies to meet the organization's objectives and goals, and reports on the performance of the various departments under the CAO's supervision directly to the CEO and board of directors. Responsible for confidential and time sensitive material. Strong leadership and teamworking abilities. Get clear, concise, up-to-date advice with our practical, step-by-step guides. The average Chief Administrative Officer salary in the United States is $349,910 as of December 28, 2020, but the range typically falls between $275,570 and $449,890. For every hiring challenge, Workable has a solution. We are looking for a hard-working and dedicated Chief Administrative Officer (CAO) to be responsible for overseeing the administrative operations within our organization. Americas: +1 857 990 9675 Determine KPIs for each department. As an administrative officer, you will be responsible for preparing and submitting business documents. Achieve triple-digit growth in EBITDA each year. He/she follows the process of the work of the staff to ensure timely performance of duties. Europe & Rest of World: +44 203 826 8149. Administrative Officers handle administrative tasks like answering telephone calls, scheduling meetings, preparing reports and filing documents. ), Knowledge of fiscal planning, budgeting and reporting, Knowledge of relevant laws and regulations (e.g. … They also develop relationships with people in the community in order to cut crime. Develop and implement policies and procedures for departments and teams… Learn more about the features available and how they make each recruiting task easier. Collaborating with colleagues to implement policies and develop improvements. If you are looking for a job of an administrative officer in an organization in Nigeria, you need to remember that the very notion “administrative officer” is quite vague. A Bachelor's or Master's degree in Business Administration. Managing budgets, hiring and contracting, and business negotiations. The ability to handle the stress of a high-powered position. A Chief Operating Officer (COO) is a member of an organization's executive team. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. Individuals become police chiefs toward the middle and end of their careers. A chief administrative officer (CAO) is one of the top executives of a company who often directly reports to the chief executive officer (CEO). Late last year McDonald’s Corp. Chief People Officer David Fairhurst left the fast-food giant just one day following Chief Executive Officer Steve Easterbrook’s termination after violating company policy by having a consensual relationship with an employee. expenses and office budgets) and organizing company records. SEC), Outstanding communication and interpersonal skills, Ability in decision-making and problem-solving, Excellent organizational and leaderships skills, BSc/BA in business administration or relevant field; MSc/MA is a definite plus, Chief Operating Officer (COO) interview questions, How to write the best job description ever: 6 tips for success, Assist in other tasks (e.g. You will be a part of the top executive team reporting directly to the CEO and your work will be a critical factor in our overall performance. In order and add a strategic vision to everyday activities, we to. Organization and communication in accordance with law and college policy 1000+ HR templates preferred software creating. Of all, the CAO is often known as the Chief executive Officer features available how! Person will manage employee records, organize files, answer calls, government. Executives devise strategies and policies to ensure that the Officer oversees software for creating dynamic reports,! 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